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FAQ

Below are answers to some commonly asked questions about our services.

 
FAQs for BUYERS and SELLERS:

My business is unique. Can BidWrite really help me?
BidWrite’s templates, tips, tools and techniques apply to nearly all businesses as the principles of the tender transaction are common across industries. So the knowledge you have about your business and industry and the knowledge we have about tenders makes an excellent partnership.

How can BidWrite represent both buyers and sellers? Doesn’t this cause a conflict of interest?
The connection of buying and selling expertise in the one organisation is what makes BidWrite different, unique and powerful. However, BidWrite will only ever assist one organisation per transaction – ordinarily the organisation that first engages us. Any potential conflict will be immediately disclosed to the relevant parties.

How can BidWrite guarantee confidentiality?
BidWrite believes your existing employees represent a far greater risk for your confidential information, especially if they move to a competitor organisation. However, we certainly recognise that company information disclosed during tendering is often a sensitive issue and reputations, livelihoods and even business survival are often at stake. As BidWrite’s livelihood depends on ethical business dealings, confidentiality of your information is guaranteed. We often sign client confidentiality agreements or can provide our own confidentiality agreement.


FAQs for SELLERS:

I often feel overwhelmed by reams of tender documentation. Do you?
Because we have collectively read thousands of “Request for Tender” (RFT) documents and know what we are looking for, we usually know what the information means and what is important. Very occasionally (actually more often than we would like) we come across an RFT document that is poorly put together, so this often presents challenges to inexperienced organisations. Our representation on both sides of the tender transaction means we are committed to generally improving RFTs for all parties involved.

I have been unsuccessful in previous bids because I did not comply. Can you help?
We see and hear of too many companies who do not even make the first cut in a bid evaluation because they haven’t provided all they have been asked to, especially in submissions to government. Compliance is a tender basic and an initial gate process that doesn’t necessarily help you win but can stop you from losing. BidWrite can take care of compliance for you through a “Writing Plan” at the start of the bid process and a checklist at the end to ensure you conform to all of the tender requirements and “stay in the race”.

Can you provide assistance with making my bids look more professional?
First impressions matter and a bid often provides your client with the first insight to the professionalism and commitment of your company. BidWrite has graphic designers for covers, artwork and graphic inserts. We can also advise with tips on bid structure and how to present information in charts, graphs and tables that are easier to read than text.

Can you help me avoid the late nights and last minute rush to meet submission deadlines?
A well-resourced and carefully planned bid with disciplined staff is the key to avoiding those late night pizza runs. BidWrite can help you successfully plan and resource your bid to avoid the last minute rush. But you also need a degree of self-discipline and have to prioritise the tender work for the period it is open.

I often submit tenders but am unsuccessful. Can you help me improve my win rate?
Winning tenders is not easy and success depends on many factors. BidWrite’s expert staff, tips, tools and techniques provide a platform to give you the best possible chance to win. The proof is our clients’ win rates that are regularly better than those they achieve by themselves.

What level of sales mumbo-jumbo is required in bids?
This sales mumbo-jumbo in bid speak is called persuasion and it is a necessary part of tender submissions. BidWrite’s tools such as its “Pyramid of Persuasion”, the ISBP technique, tips for captions and diagrams, and use of headlines over headings can all be used to improve the level of persuasion and ensure your key messages are heard loud and clear to give your submission a compelling edge.

Doesn’t the lowest priced bid always win?
No, the best value bid is usually the winner. Articulation of this value, and the significance attached to it by your client, is therefore often more important than straight price. So whilst BidWrite certainly cannot price your bid for you, we can help you articulate your competitive pricing strategy and how value is perceived by your client. This is a service that is greatly valued by clients who recognise what we can add. Conversely, we can help buyers make sure they properly attribute non-price factors and other benefits into their sourcing decision making.

Can you help me with grant funding applications?
The principles for preparing a winning grant submission to secure government or industry funding are very similar to buying and selling goods and services for a standard tender transaction. BidWrite has prepared many successful grant applications and can certainly assist you. We also write industry award submissions.


FAQs for BUYERS:

Issuing requests for tender and evaluating responses is easy. Why would we need help?
If only it was easy! Getting the best value from your purchasing requires careful specification of what is required, requesting sufficient information from bidders to make well informed decisions and setting in place robust contracts that ensure all risks are clear and properly allocated. If you don’t get all this right there is every likelihood you will be disappointed with the outcome. BidWrite can help make sure you get what you need, when you need it, at the best possible overall value.